Funding allocations
Funding allocations are made on a 50% matched basis. This means we will only consider funding up to 50% of the total activity cost. For example, if your event will cost £500 to put on, you will only be granted a maximum of £250, but there are some restrictions on what will be covered by the funding process so there is no guarantee that the full £250 will be granted.
Funding criteria
There are specific rules around the circumstances that funding will be granted:
- Society funding is only applicable to full members so if you have 10 standard members and 10 associate members attending a trip or event, the funding granted will only be considered for those who hold standard membership.
- As our funding works on a 50% matched basis, the society must be able to cover at least 50% of the costs for an application to be considered.
- The funding must be inclusive. We will not fund events or trips that are for a small minority of your membership as the funding should benefit the society, not specific individuals or just the committee.
- Funds will not be transferred to your society account. It will be allocated to you for the specific purchase or claims you make for that funding request. If you do not use the funding in its entirety, the excess will be returned to the funding pot for future applications. That isn’t to say you should spend the funds for the sake of it as your society will also benefit from the funding pot in the future.
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Consider whether the reason for your application is a collaboration between multiple societies, if the funding is intended to promote inclusivity in the event, whether it is part of an event that is in partnership with us, or whether it is aimed to support your society's development. Knowing how the funding will positively impact your society will help ensure funding is granted where it is most impactful.
What will not be covered by society funding
There are some things that funding will not be granted to cover:
- Costs for your day-to-day, or regular society activities.
- Costs of food or drink, unless this is part of a society event where the funding is covering food and drink for all members. Society funding won't be allocated for you to buy shots or takeaway for the group, for example, but can be allocated for catering as part of an event cost.
- Personal clothing or items e.g., society hoodies, prizes, gifts for speakers, etc.
- Requests made retrospectively to cover costs already paid.
- Amounts totalling over 50% of the total cost of your proposed purchase.
All society funding requests are subject to review by us.
There are some things that you cannot use your society account to pay for at all:
- Anything contravening our policies, or that could reasonably be construed as such.
- Campaigning for the political aims and ends of a political party.
- Donations to any other charitable organisation.
If you have any questions about whether something you wish to purchase is covered by society funding, contact us at activitiesadmin@shu.ac.uk.
To receive funding, societies must complete a funding request form. The form will ask for specifics about what it is you intend to spend the funding allocation on and must be submitted at least two weeks prior to you making any purchases.
Funding Request Form
Funding Guidance