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Committee roles and responsibility

Hallam societies are led by an elected committee of students.

Committee roles

We have three core roles in every society committee: President, Secretary and Treasurer. Our high-risk societies also have a compulsory Health and Safety Officer.

As our societies are student-led, there are some that choose to add additional roles to their committee to help carry out specific responsibilities and facilitate different events and activities. Examples of these additional roles include: Equality and Diversity Officer, Social Media Officer, Social Secretary and Vice President.



Role specific responsibilities

Each role has its own specialist responsibilities, and the people in these roles will either be working to their strengths or working to develop skills while on the committee. Roles will sometimes have overlapping responsibilities so it's important to work together to ensure the society opperates smoothly.

The specialist responsibilities for the core roles are the same across all societies.

 

For the specialist responsibilities of an additional role in your society, please refer to the society constitution where these responsibilities are detailed.


Annual core paperwork

Annual Constitution

Each society has a constitution detailing the aim of the society and how they intend to achieve their aims. These could include anything from a recruitment goal, to a raising and giving effort for a charity you care about. Please use the Annual Constitution template to complete and sign each year.

Annual Constitution template

 

Annual Risk Assessment

Each society has an annual risk assessment detailing what hazards and risks could pose a harm to society members attending their regular activity. Society activity cannot take place unless this has been completed and approved by the SU. 

Annual Risk Assessment template

Example of completed Annual Risk Assessment

 

Annual External Speaker Form

An External Speaker is anyone external to your society (who isn't a current SHU Student or Staff member) that is given a platform to speak to students. If you have someone regularly attending your society activity who is an External speaker you only have to complete the External Speaker form once (indicating they will be regularly attending).

External Speakers Request Form

Coaches/Instructors: Coaches and Instructors no longer need to go through the External Speaker Process. They should still be registered with HSU via the form below.

Instructor/Coach Registration Form


Handovers

A handover is created by the current committee and given to those taking over for the new academic year. The better quality the handover, the better start the new committee has in hitting the ground running in the new year.

The handover must include:

  • Logins and passwords for the email account and social media accounts.
  • Any information about key contacts and suppliers.
  • Information about equipment - what do you have, where is it kept?

 

Handover Template


Your commitment to us

As committee members, we expect you to make a commitment to your membership and to us that you will follow proper processes, complete relevant paperwork, and meet your deadlines. We expect you to support one another with kindness, respect, and understanding, and that you prioritise the positive experience of your members. We also expect you to champion zero-tolerance of bullying and harassment of any kind.


Our commitment to you

We commit to supporting you with all formal society processes, providing instruction and guidance to completing paperwork. We will support you as a committee and as individuals through development opportunities and guidance, and we will support you in championing zero-tolerance of bullying or harassment of any kind.

 

Society Support 'Drop Ins': Our Societies Team has 'Drop Ins'  for committee members to come to the HUBs and seek support for specific queries for leading your society

 

What Drop Ins are and aren't for

 

Our Semester 1 and 2 Drop Ins have finished for this academic year. If you need to meet with the Societies Team, please email activitiesadmin@shu.ac.uk with details of your request.